> For the complete documentation index, see [llms.txt](https://docs.stayonhire.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.stayonhire.com/billing/billable-items/other-billable-items.md).

# 'Other' Billable Items

Other billable items are often used for custom charges you business may need to charge on a daily basis, outside of the traditional types provided by StayOnHire.

## How to Create

### 1. Create new

'Other' billable items can be created from the following pages around the app:

a) The 'Create' main menu dropdown option

<figure><img src="https://50563950-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-Lzplo2osBdXGzFtPu2f%2Fuploads%2F6PmJSoZeG9diXwp3U153%2FScreenshot%202026-01-27%20at%207.45.50%E2%80%AFam.png?alt=media&amp;token=92a33140-310e-4028-86b2-22853b7a1efc" alt=""><figcaption><p>Main Menu > 'Billable item'</p></figcaption></figure>

As this was create from the main menu, we give you the baility to link this to a job in StayOnHire:

<figure><img src="https://50563950-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-Lzplo2osBdXGzFtPu2f%2Fuploads%2FME1kYGiYjlabd6HptnMF%2FScreenshot%202026-01-27%20at%207.54.45%E2%80%AFam.png?alt=media&amp;token=ba947862-3303-4ac1-8214-732b22e67f49" alt=""><figcaption><p>A 'New billable item' popup, with no job link pre-filled</p></figcaption></figure>

b) The blue 'Add other' button inside a Job's 'Billable Items' page

<figure><img src="https://50563950-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-Lzplo2osBdXGzFtPu2f%2Fuploads%2FtNs3MtVb2PG7C0Z8BmJO%2FScreenshot%202026-01-27%20at%207.48.47%E2%80%AFam.png?alt=media&amp;token=831162e1-72ca-4452-bb0d-228d3039459c" alt=""><figcaption><p>Open the job > Billable Items > 'Add other"</p></figcaption></figure>

Where you create billable items from with a job, we will pre-ill the job value into the billable item:

<figure><img src="https://50563950-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-Lzplo2osBdXGzFtPu2f%2Fuploads%2F1CNJNsKcQFkylM918pBW%2FScreenshot%202026-01-27%20at%207.52.55%E2%80%AFam.png?alt=media&amp;token=200a1196-1152-4ce5-98e2-77247ce88655" alt=""><figcaption><p>A 'New billable item' created within a job, will pre-filled the job value</p></figcaption></figure>

### 2. Enter a description

This value is what the customer will see as a line in their invoice.&#x20;

### 3. Select a Calculation

#### Flat Rate ($) vs Percentage on invoice total (%)

Now you will to select whether you want to charge a flat value or a percentage:

<figure><img src="https://50563950-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-Lzplo2osBdXGzFtPu2f%2Fuploads%2FYgQLJd6T7Lsnt0ZpP0yx%2FScreenshot%202026-01-27%20at%208.02.54%E2%80%AFam.png?alt=media&amp;token=d80b6c1e-78c3-4d5e-8db0-3095b5ce3fbe" alt=""><figcaption><p>A billable item can be calculated in several ways</p></figcaption></figure>

**Flat Value ($)**

Flat value will allow you to charge, as simply a value.

i.e. 1 x $100.00 = $100.00 total&#x20;

<figure><img src="https://50563950-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-Lzplo2osBdXGzFtPu2f%2Fuploads%2FxceKmMhVaNCgJOdPMw4m%2FScreenshot%202026-01-27%20at%208.07.13%E2%80%AFam.png?alt=media&amp;token=4deb7b7d-e5d0-47de-9b56-5b28de06dcce" alt=""><figcaption></figcaption></figure>

**Percentage on each invoice total (%)**

A percentage value will chnage based on the invoice's subtotal value.

i.e. 1 x 2% = $100.00 total&#x20;

<figure><img src="https://50563950-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-Lzplo2osBdXGzFtPu2f%2Fuploads%2F4qUbS9vjlMmNCfuDECIS%2FScreenshot%202026-01-27%20at%208.09.23%E2%80%AFam.png?alt=media&amp;token=a13117b9-d8c8-4dcc-a97e-ad942303df26" alt=""><figcaption></figcaption></figure>

<p align="center"></p>

Important notes:

* Percentage charges **do not compound**\
  i.e. Creating two 10% charges on a job invoice worth $100.00 ex taxes, will create two rows of $10.00 each, subtotalling $120.00.&#x20;
* All percentage-based billable items can only have a Quantity locked to "1"\
  This helps create consistency in expected invoice funcitonality and avoid unecessary confusion.

## Using Recurring Billable Items

In the below example&#x20;