> For the complete documentation index, see [llms.txt](https://docs.stayonhire.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.stayonhire.com/billing/billable-items/other-billable-items.md). # 'Other' Billable Items ## How to Create ### 1. Create new 'Other' billable items can be created from the following pages around the app: a) The 'Create' main menu dropdown option

As this was create from the main menu, we give you the baility to link this to a job in StayOnHire:

A 'New billable item' popup, with no job link pre-filled

b) The blue 'Add other' button inside a Job's 'Billable Items' page

Open the job > Billable Items > 'Add other"

Where you create billable items from with a job, we will pre-ill the job value into the billable item:

A 'New billable item' created within a job, will pre-filled the job value

### 2. Enter a description This value is what the customer will see as a line in their invoice. ### 3. Select a Calculation #### Flat Rate ($) vs Percentage on invoice total (%) Now you will to select whether you want to charge a flat value or a percentage:

A billable item can be calculated in several ways

**Flat Value ($)** Flat value will allow you to charge, as simply a value. i.e. 1 x $100.00 = $100.00 total

**Percentage on each invoice total (%)** A percentage value will chnage based on the invoice's subtotal value. i.e. 1 x 2% = $100.00 total

Important notes: * Percentage charges **do not compound**\ i.e. Creating two 10% charges on a job invoice worth $100.00 ex taxes, will create two rows of $10.00 each, subtotalling $120.00. * All percentage-based billable items can only have a Quantity locked to "1"\ This helps create consistency in expected invoice funcitonality and avoid unecessary confusion. ## Using Recurring Billable Items In the below example --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://docs.stayonhire.com/billing/billable-items/other-billable-items.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.