Invoicing

StayOnHire will reduce manual data entry and improve the accuracy of your team's invoicing directly from your scheduling system.

Invoicing requires billing features to be active in your StayOnHire account and that your account has the appropriate permissions to view, create, edit and delete billing data. Refer to Activate Billing and User Permissions for more information.

Overview

With a calendar to schedule your assets to jobs, generating invoices from this calendar system should be equally simple. This is the beauty of StayOnHire.

By including job dates, rates on each asset and confirming the onn/off hire hours, we have everything you need in one place to invoice your customers effectively from the start.

How it Works

Once jobs have been built in StayOnHire, they can then be invoiced based on a 'billable cycle' from your account settings. This means one job can be invoice directly now as a single invoice or divided into weekly/monthly invoices that recur on setting your choose.

An example job, when viewed from the Planning page:

A job viewed from the Planning page of StayOnHire

The same job split into "Monday Weekly" invoices from the Billing page:

Drafting invoices from the Billing page pre-fill based on assets on hire

Accounting integrations

Invoicing functionality is available to all StayOnHire customers with or without an accounting integration.

Integrations to a third-party accounting software system, such as Xero, are commonly used and are recommended, as this helps bring the key parts of your business operations together seamlessly.

Common implementations of accounting integration is to draft invoices in StayOnHire from your schuelding calendar, before syncing these invoices to your accounting system.