# Glossary

## A

* **ABN** – Australian Business Number, a unique identifier for businesses in Australia.
* **Asset** – A piece of equipment, machinery, or property that is owned or leased.
* **Asset Allocation** – Distribution of assets (equipment or resources) across different tasks or locations.
* **Asset Event** – An occurrence or situation involving an asset that might require action (e.g., breakdown, maintenance).
* **Asset ID** – A unique identifier for a specific asset.
* [**Asset Management**](https://www.stayonhire.com/au/features/labour-fleet-management) – The process of tracking, maintaining, and managing assets throughout their lifecycle.
* **Asset Request** – A request made for the allocation or use of an asset.
* **Asset Tracking** – Monitoring and recording the location, status, and usage of assets.

## B

* **Barcode** – A visual representation of data in a machine-readable format.
* **Barcode Label** – A label containing a barcode that is placed on an item for tracking purposes.
* **Barcode Scanner** – A device used to read barcodes and input the associated data into a system.
* **Barcode Symbology** – The set of rules that defines the structure of a barcode.
* **Barcode Tracking Software** – Software used to track assets or inventory via barcode scanning.
* **Batch Scanning** – The process of scanning multiple barcodes or items at once.
* **Billable Item** – A service or product that is chargeable to a customer.
* **Billable Usage** – The time or resources used that can be billed to the customer.
* [**Billing**](https://www.stayonhire.com/au/features/billing-invoicing) – The process of creating and sending invoices to clients for services or products.
* **Billing Cycle** – The period over which a customer is billed (e.g., monthly, quarterly).
* **Booking Confirmation** – A document confirming the details of a reservation or booking.

## C

* **Cancellation Policy** – The terms under which a booking or rental can be cancelled and any applicable fees.
* **Client** – A customer or organization that hires or purchases goods or services.
* **Contact** – A person or organization that is relevant to a particular business transaction or relationship.
* **Contact ID** – A unique identifier for a contact in a system.
* **Contact Person** – The individual representing an organization or client for communication purposes.
* **Contract** – A formal agreement outlining the terms and conditions between parties.
* **Consumable** – Items used during operations that are expected to be consumed or depleted.

## D

* **Damage Waiver** – A fee charged to reduce or eliminate liability for damage to rented equipment.
* **Delivery Charge** – The cost associated with delivering equipment or goods to a location.
* **Demobe** – The process of deactivating or removing equipment from a project site after use.
* **Demobe Freight Brief** – A document detailing the transportation and logistics of equipment during demobilization.
* **Document** – A file or record that contains relevant information about a business transaction or process.
* **Document Generation** – The process of creating documents automatically based on predefined templates and data.
* **Document Template** – A preset document layout that can be filled with relevant data for various processes.
* **Digital Signing** – The process of electronically signing a document to confirm its authenticity and agreement.
* **Double Handling** – The process of moving goods or equipment more than once during transportation or during loading and unloading, which can increase costs and time.
* [**Dry Hire**](https://www.stayonhire.com/au/industries/hire-rental-cloud/dry-hire-software) – The hiring of equipment without an operator, where the lessee provides their own operator for the equipment.

## E

* **E-Signature** – A digital signature used to sign contracts and documents electronically.
* **Equipment Agreement** – A contract specifying the terms and conditions for renting or using equipment.
* **Equipment Allocation** – The distribution of equipment to specific tasks or locations.
* **Equipment Booking System** – A system used to reserve equipment for hire or use.
* **Equipment Bundle** – A set of equipment grouped together for convenience or as part of a special offer.
* [**Equipment Calendar**](https://www.stayonhire.com/au/features/labour-fleet-management) – A scheduling tool that tracks the availability and usage of equipment.
* **Equipment Checkout** – The process of checking out equipment from a facility or service provider.
* **Equipment Checkout System** – A system that facilitates the checkout process for equipment.
* **Equipment Depreciation** – The reduction in value of equipment over time due to wear and tear or obsolescence.
* **Equipment Downtime** – The period during which equipment is not operational due to maintenance, breakdown, or other issues.
* **Equipment Loan** – A temporary loan of equipment for a specified period.
* **Equipment Loss** – The loss of equipment due to theft, damage, or other circumstances.
* **Equipment Maintenance** – Activities designed to keep equipment in working condition, such as inspections and repairs.
* [**Equipment Management**](https://www.stayonhire.com/au/features/labour-fleet-management) – The overall process of managing, maintaining, and utilizing equipment in an organization.
* **Equipment Pricing** – The cost of renting or purchasing equipment, including fees for maintenance and other services.
* [**Equipment Rental Software**](https://www.stayonhire.com/) – A system used to manage and track the rental of equipment.
* **Equipment ROI** – Return on investment for equipment, assessing the profitability relative to the cost.
* [**Equipment Scheduling**](https://www.stayonhire.com/au/features/labour-fleet-management) – The process of planning and organizing the use of equipment for various tasks.
* **Equipment Shortage** – A situation where the demand for equipment exceeds the available supply.
* **Equipment Tracking** – The process of monitoring the location and usage of equipment throughout its lifecycle.

## F

* [**Field App**](https://www.stayonhire.com/au/solutions/in-the-field) – A mobile application used by field workers to access, update, or report information in real time.
* [**Field Action**](https://www.stayonhire.com/au/solutions/in-the-field) – An activity or task carried out in the field, typically relating to maintenance, repairs, or service requests.
* **Field Operations** – The activities conducted at the job site, including managing resources and equipment.
* **Freight** – The transportation of goods or equipment, typically by truck, ship, or rail.
* **Freight Schedule** – A timetable that organizes and tracks the delivery of freight or goods.
* **Freight Brief** – A document detailing the specifications and logistics for moving freight or equipment.

## G

* **Group Booking** – The process of booking multiple items or services under a single reservation.

## I

* **Inventory Audit** – The process of checking and verifying the stock levels of items or assets.
* **Inventory Barcode System** – A system that uses barcodes to manage and track inventory.
* **Inventory Count** – The physical counting of items or assets in stock to verify quantities.
* **Inventory List** – A list that contains details of the items in stock, including quantity, type, and location.
* **Inventory Management** – The process of overseeing and controlling inventory levels and movement.
* **Inventory Tracking** – Monitoring the movement and status of inventory items from acquisition to use.
* [**Invoice**](https://www.stayonhire.com/au/features/billing-invoicing) – A document sent to a customer requesting payment for goods or services provided.
* **Invoice Numbering** – The system used to assign unique numbers to invoices for identification and tracking purposes.
* **Integration** – The process of combining different software or systems to work together seamlessly and share data.

## J

* [**Job**](https://www.stayonhire.com/au/features/labour-fleet-management) – A specific task or project that requires resources, equipment, and labour to complete.
* **Job Contact** – The person responsible for communication and coordination regarding a specific job.
* **Job ID** – A unique identifier assigned to a particular job or task.
* **Job Summary** – A brief description or overview of a job or project.

## K

* **KPIs** – Key Performance Indicators, metrics used to evaluate the success or progress of an activity.

## L

* [**Labour**](https://www.stayonhire.com/au/industries/construction-software/wet-hire-software) – The workforce or employees engaged in tasks that require physical or mental effort, often within a business or operational context.
* **Labour Allocation** – The assignment of workers to specific tasks or jobs.
* **Labour Request** – A request for the assignment or hiring of labour for a specific task.
* **Late Fee** – A charge applied when a payment or action is delayed beyond the due date.
* **Long-Term Rental** – Renting equipment or services for an extended period, typically over a year.

## M

* **Make** – The manufacturer or brand of a piece of equipment or vehicle.
* **Model** – The specific version or variant of an item, often defined by features or specifications.
* **Mobilisation** – The process of preparing and transporting equipment to a job site for use.
* **Mobe** – Short for mobilization, it refers to the act of deploying equipment or resources to a job site.
* **Mobe Freight Brief** – A document outlining the logistics for transporting equipment to a job site.

## O

* **Odometer** – A device used to measure the distance travelled by a vehicle or equipment.
* **On Hire** – The status of equipment or assets that are currently rented or in use.
* **Off Hire** – The status of equipment or assets that are no longer rented or in use.
* **Operating Hours** – The hours during which equipment or machinery is operational.
* **Operational Status** – The current state or condition of equipment, indicating whether it is active or inactive.
* **Online Booking System** – A digital platform used to make reservations or bookings for equipment or services.
* [**Office App**](https://www.stayonhire.com/au/solutions/in-the-office) – A software application designed to facilitate office-related tasks, often including tools for communication, scheduling, and document management.

## P

* **Packing Slip** – A document accompanying goods during shipping, detailing the items being delivered.
* **Pre-Hire Condition** – The state or condition of equipment before it is rented out or used.
* **Post-Hire Condition** – The state or condition of equipment after it has been returned or used.
* **Pricing Structure** – The system or method used to determine the price of services or products.
* **Purchase Order Number** – A unique identifier for a purchase order, used for tracking and reference.

## Q

* [**Quote**](https://www.stayonhire.com/au/features/billing-invoicing) – A formal offer outlining the price and terms for goods or services.
* **QR Code** – A type of barcode that stores data and can be scanned with a mobile device.

## R

* **Ready Status** – The indication that equipment is available and ready for use.
* **Rental Inventory** – The stock of items available for rent.
* **Rental Period** – The duration for which equipment or services are rented.
* **Rental Return** – The process of returning rented equipment or goods after use.
* **Rental Software** – Software used to manage and track rental transactions and inventory.
* **Reservation System** – A system used to make, confirm, and track reservations for equipment or services.
* **Revenue** – The total income generated by a business through sales, services, or rentals.

## S

* **Self-Service Booking** – A booking system where customers can make reservations or requests independently.
* **SKU (Stock Keeping Unit)** – A unique identifier used to track inventory items.
* **Short-Term Rental** – Renting equipment or services for a brief period, typically under a year.
* **Stock** – The items or products available for sale, rent, or use in a business.
* **Stock Identifier** – A code or label used to distinguish different stock items.
* **Subrenting** – The practice of renting equipment from one provider and then renting it out to another customer.
* [**Service Record**](https://www.stayonhire.com/au/features/maintenance) – A record of maintenance, repairs, and service performed on an asset or equipment.
* **Stand Down** – A period when operations are paused, often for maintenance or safety reasons.
* **Security Deposit** – A deposit paid by the renter or lessee as a security against potential damages or non-compliance with contract terms.

## T

* [**Task**](https://www.stayonhire.com/au/features/to-do-task-management) – A specific action or assignment to be completed as part of a job or project.
* [**Task Management**](https://www.stayonhire.com/au/features/to-do-task-management) – The process of organizing, assigning, and tracking tasks to ensure timely completion.
* **Tax Rate** – The percentage rate applied to calculate the tax due on goods or services.
* **Timeline** – A schedule that outlines the start and finish dates for tasks, jobs, or projects.

## U

* **Utilisation Rate** – The percentage of time that equipment is in use compared to its available time.
* **User** – An individual with access to a system or platform, typically for managing or interacting with data.

## W

* **Waiver** – A legal document where a party relinquishes a right or claim.
* **Warehouse** – A storage facility used to store inventory, goods, or equipment.
* **Wear and Tear** – The normal deterioration of equipment or assets from usage over time.
* [**Wet Hire**](https://www.stayonhire.com/au/industries/construction-software/wet-hire-software) – The hiring of equipment along with an operator for a specified period.