Glossary

A

• ABN – Australian Business Number, a unique identifier for businesses in Australia.

• Asset – A piece of equipment, machinery, or property that is owned or leased.

• Asset Allocation – Distribution of assets (equipment or resources) across different tasks or locations.

• Asset Event – An occurrence or situation involving an asset that might require action (e.g., breakdown, maintenance).

• Asset ID – A unique identifier for a specific asset.

• Asset Management – The process of tracking, maintaining, and managing assets throughout their lifecycle.

• Asset Request – A request made for the allocation or use of an asset.

• Asset Tracking – Monitoring and recording the location, status, and usage of assets.

B

• Barcode – A visual representation of data in a machine-readable format.

• Barcode Label – A label containing a barcode that is placed on an item for tracking purposes.

• Barcode Scanner – A device used to read barcodes and input the associated data into a system.

• Barcode Symbology – The set of rules that defines the structure of a barcode.

• Barcode Tracking Software – Software used to track assets or inventory via barcode scanning.

• Batch Scanning – The process of scanning multiple barcodes or items at once.

• Billable Item – A service or product that is chargeable to a customer.

• Billable Usage – The time or resources used that can be billed to the customer.

• Billing – The process of creating and sending invoices to clients for services or products.

• Billing Cycle – The period over which a customer is billed (e.g., monthly, quarterly).

• Booking Confirmation – A document confirming the details of a reservation or booking.

C

• Cancellation Policy – The terms under which a booking or rental can be cancelled and any applicable fees.

• Client – A customer or organization that hires or purchases goods or services.

• Contact – A person or organization that is relevant to a particular business transaction or relationship.

• Contact ID – A unique identifier for a contact in a system.

• Contact Person – The individual representing an organization or client for communication purposes.

• Contract – A formal agreement outlining the terms and conditions between parties.

• Consumable – Items used during operations that are expected to be consumed or depleted.

D

• Damage Waiver – A fee charged to reduce or eliminate liability for damage to rented equipment.

• Delivery Charge – The cost associated with delivering equipment or goods to a location.

• Demobe – The process of deactivating or removing equipment from a project site after use.

• Demobe Freight Brief – A document detailing the transportation and logistics of equipment during demobilization.

• Document – A file or record that contains relevant information about a business transaction or process.

• Document Generation – The process of creating documents automatically based on predefined templates and data.

• Document Template – A preset document layout that can be filled with relevant data for various processes.

• Digital Signing – The process of electronically signing a document to confirm its authenticity and agreement.

• Double Handling – The process of moving goods or equipment more than once during transportation or during loading and unloading, which can increase costs and time.

• Dry Hire – The hiring of equipment without an operator, where the lessee provides their own operator for the equipment.

E

• E-Signature – A digital signature used to sign contracts and documents electronically.

• Equipment Agreement – A contract specifying the terms and conditions for renting or using equipment.

• Equipment Allocation – The distribution of equipment to specific tasks or locations.

• Equipment Booking System – A system used to reserve equipment for hire or use.

• Equipment Bundle – A set of equipment grouped together for convenience or as part of a special offer.

• Equipment Calendar – A scheduling tool that tracks the availability and usage of equipment.

• Equipment Checkout – The process of checking out equipment from a facility or service provider.

• Equipment Checkout System – A system that facilitates the checkout process for equipment.

• Equipment Depreciation – The reduction in value of equipment over time due to wear and tear or obsolescence.

• Equipment Downtime – The period during which equipment is not operational due to maintenance, breakdown, or other issues.

• Equipment Loan – A temporary loan of equipment for a specified period.

• Equipment Loss – The loss of equipment due to theft, damage, or other circumstances.

• Equipment Maintenance – Activities designed to keep equipment in working condition, such as inspections and repairs.

• Equipment Management – The overall process of managing, maintaining, and utilizing equipment in an organization.

• Equipment Pricing – The cost of renting or purchasing equipment, including fees for maintenance and other services.

• Equipment Rental Software – A system used to manage and track the rental of equipment.

• Equipment ROI – Return on investment for equipment, assessing the profitability relative to the cost.

• Equipment Scheduling – The process of planning and organizing the use of equipment for various tasks.

• Equipment Shortage – A situation where the demand for equipment exceeds the available supply.

• Equipment Tracking – The process of monitoring the location and usage of equipment throughout its lifecycle.

F

• Field App – A mobile application used by field workers to access, update, or report information in real time.

• Field Action – An activity or task carried out in the field, typically relating to maintenance, repairs, or service requests.

• Field Operations – The activities conducted at the job site, including managing resources and equipment.

• Freight – The transportation of goods or equipment, typically by truck, ship, or rail.

• Freight Schedule – A timetable that organizes and tracks the delivery of freight or goods.

• Freight Brief – A document detailing the specifications and logistics for moving freight or equipment.

G

• Group Booking – The process of booking multiple items or services under a single reservation.

I

• Inventory Audit – The process of checking and verifying the stock levels of items or assets.

• Inventory Barcode System – A system that uses barcodes to manage and track inventory.

• Inventory Count – The physical counting of items or assets in stock to verify quantities.

• Inventory List – A list that contains details of the items in stock, including quantity, type, and location.

• Inventory Management – The process of overseeing and controlling inventory levels and movement.

• Inventory Tracking – Monitoring the movement and status of inventory items from acquisition to use.

• Invoice – A document sent to a customer requesting payment for goods or services provided.

• Invoice Numbering – The system used to assign unique numbers to invoices for identification and tracking purposes.

• Integration – The process of combining different software or systems to work together seamlessly and share data.

J

• Job – A specific task or project that requires resources, equipment, and labour to complete.

• Job Contact – The person responsible for communication and coordination regarding a specific job.

• Job ID – A unique identifier assigned to a particular job or task.

• Job Summary – A brief description or overview of a job or project.

K

• KPIs – Key Performance Indicators, metrics used to evaluate the success or progress of an activity.

L

• Labour – The workforce or employees engaged in tasks that require physical or mental effort, often within a business or operational context.

• Labour Allocation – The assignment of workers to specific tasks or jobs.

• Labour Request – A request for the assignment or hiring of labour for a specific task.

• Late Fee – A charge applied when a payment or action is delayed beyond the due date.

• Long-Term Rental – Renting equipment or services for an extended period, typically over a year.

M

• Make – The manufacturer or brand of a piece of equipment or vehicle.

• Model – The specific version or variant of an item, often defined by features or specifications.

• Mobilisation – The process of preparing and transporting equipment to a job site for use.

• Mobe – Short for mobilization, it refers to the act of deploying equipment or resources to a job site.

• Mobe Freight Brief – A document outlining the logistics for transporting equipment to a job site.

O

• Odometer – A device used to measure the distance travelled by a vehicle or equipment.

• On Hire – The status of equipment or assets that are currently rented or in use.

• Off Hire – The status of equipment or assets that are no longer rented or in use.

• Operating Hours – The hours during which equipment or machinery is operational.

• Operational Status – The current state or condition of equipment, indicating whether it is active or inactive.

• Online Booking System – A digital platform used to make reservations or bookings for equipment or services.

• Office App – A software application designed to facilitate office-related tasks, often including tools for communication, scheduling, and document management.

P

• Packing Slip – A document accompanying goods during shipping, detailing the items being delivered.

• Pre-Hire Condition – The state or condition of equipment before it is rented out or used.

• Post-Hire Condition – The state or condition of equipment after it has been returned or used.

• Pricing Structure – The system or method used to determine the price of services or products.

• Purchase Order Number – A unique identifier for a purchase order, used for tracking and reference.

Q

• Quote – A formal offer outlining the price and terms for goods or services.

• QR Code – A type of barcode that stores data and can be scanned with a mobile device.

R

• Ready Status – The indication that equipment is available and ready for use.

• Rental Inventory – The stock of items available for rent.

• Rental Period – The duration for which equipment or services are rented.

• Rental Return – The process of returning rented equipment or goods after use.

• Rental Software – Software used to manage and track rental transactions and inventory.

• Reservation System – A system used to make, confirm, and track reservations for equipment or services.

• Revenue – The total income generated by a business through sales, services, or rentals.

S

• Self-Service Booking – A booking system where customers can make reservations or requests independently.

• SKU (Stock Keeping Unit) – A unique identifier used to track inventory items.

• Short-Term Rental – Renting equipment or services for a brief period, typically under a year.

• Stock – The items or products available for sale, rent, or use in a business.

• Stock Identifier – A code or label used to distinguish different stock items.

• Subrenting – The practice of renting equipment from one provider and then renting it out to another customer.

• Service Record – A record of maintenance, repairs, and service performed on an asset or equipment.

• Stand Down – A period when operations are paused, often for maintenance or safety reasons.

• Security Deposit – A deposit paid by the renter or lessee as a security against potential damages or non-compliance with contract terms.

T

• Task – A specific action or assignment to be completed as part of a job or project.

• Task Management – The process of organizing, assigning, and tracking tasks to ensure timely completion.

• Tax Rate – The percentage rate applied to calculate the tax due on goods or services.

• Timeline – A schedule that outlines the start and finish dates for tasks, jobs, or projects.

U

• Utilisation Rate – The percentage of time that equipment is in use compared to its available time.

• User – An individual with access to a system or platform, typically for managing or interacting with data.

W

• Waiver – A legal document where a party relinquishes a right or claim.

• Warehouse – A storage facility used to store inventory, goods, or equipment.

• Wear and Tear – The normal deterioration of equipment or assets from usage over time.

• Wet Hire – The hiring of equipment along with an operator for a specified period.