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Reference Tags

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Job Tags

These tags pull data directly from the Job entity. They are used for primary document headers and site-specific details.

Tag
Description
Example

{{#JobAllocations}} ... {{/}}

Special tag to start and end a list of job allocations. After the tag is used you can access nested tags of the allocation data, then use {{/}} to exit the list context and return to primary tags. Without these tags at the start and end the document can not know where to start and end the list. View nested tags

Tags needed at start/end but do not appear in the document export:

{{JobAssetIDs}}

Formatted list of asset IDs that are linked to job, seperated by commas. Commonly used inn the reference field of smaller jobs.

EX01, BU01, BU02, BU03

{{JobBillingContactAddress}}

Formatted address of job's client/billing contact

123 Hamilton Street, Joondalup, WA 6000

{{JobBillingContactABN}}

The ABN of job's client/billing contact

97 123 456 789

{{JobBillingContactACN}}

The ACN of job's client/billing contact

123 456 789

{{JobBillingContactDetails}}

Summary of job's client/billing contact details combined into Name, Mobile, Landline and Email information.

Ben Billing M: 0412 345 678 L: 08 1234 5678 E: [email protected]

{{JobBillingContactEmail}}

The email of job's client/billing contact

[email protected]

{{JobBillingContactName}}

The name of job's client/billing contact

Ben Billing

{{JobBillingContactMobile}}

Formatted mobile of job's client/billing contact

0412 345 678

{{JobBillingContactLandline}}

Formatted landline of job's client/billing contact

08 9123 4567

{{JobBillingContactFax}}

Formatted fax of job's client/billing contact

08 9123 4567

{{JobBillingContactPersonFullName}}

The full name of job's client/billing contact

Ben Billing

{{JobContactName}}

The primary contact name assigned to a company, business or person who is a client to your business.

ABC Company Name

{{JobContactFullName}}

The full name of the job's job contact (from job contacts section)

James Job

{{JobContactDetails}}

Summary of job's job contact details (from job contacts section)

James Job M: 0412 345 678 L: 08 1234 5678 E: [email protected]

{{JobContactMobile}}

Formatted mobile of job's job contact (from job contacts section)

0412 345 678

{{JobContactLandline}}

Formatted landline of job's job contact (from job contact section)

08 1234 5678

{{JobContactEmail}}

The email of job's job contact (from job contacts section)

[email protected]

{{JobSiteContactFullName}}

The full name of job's site contact (from job contacts section). i.e. The person on site who may receive deliveries.

Sam Site

{{JobSiteContactDetails}}

Summary of job's site contact details combined into Name, Mobile, Landline and Email information. i.e. The person on site who may receive deliveries.

Sam Site M: 0412 345 678 L: 08 1234 5678 E: [email protected]

{{JobSiteContactMobile}}

The mobile phone number of a job's site contact (from job contacts section). i.e. The person on site who may receive deliveries.

0412 345 678

{{JobSiteContactLandline}}

The landline number of a job's site contact (from job contacts section). i.e. The person on site who may receive deliveries.

08 1234 5678

{{JobSiteContactEmail}}

The email of a job's site contact (from job contacts section). i.e. The person on site who may receive deliveries.

[email protected]

{{JobDescription}}

Long-form text describing the scope of work.

Supply and delivery of 20t Excavators for site prep.

{{JobEstEndDateTime}}

Estimated completion date and time (ISO/Local).

15/12/2023 05:00 PM

{{JobEstStartDateTime}}

Estimated commencement date and time (ISO/Local).

12/10/2023 08:00 AM

{{JobFuelCharges}}

This field is longer in use and has been supersceded by newer functionality. This value is still active for legacy customers still using the feature.

"Any text entered by your business"

{{JobCleaningFees}}

This field is longer in use and has been supersceded by newer functionality. This value is still active for legacy customers still using the feature.

"Any text entered by your business"

{{JobLiabilityCover}}

This field is longer in use and has been supersceded by newer functionality. This value is still active for legacy customers still using the feature.

"Any text entered by your business"

{{JobListContacts}}

Displays Billing, Site and Job, contact names in that order, seperated by commas. Used when addressing a document to all on a job. i.e. "ATTN: Ben Billing, Sam Site, James Job"

Ben Billing, Sam Site, James Job

{{JobListStaffResponsible}}

Displays team member names assigned reposisible to the job, seperated by commas. Used to detail who can be contacted if needed. i.e. "Sales Rep: Sarah Sales"

Sarah Sales

{{JobName}}

The descriptive title given to the job.

Northshore Extension Project

{{JobNotes}}

A descriptive field used by companies how they see fit.

"Any text entered by your business"

{{JobNumber}}

The unique alphanumeric identifier for the job.

JOB-10254

{{JobPONumber}}

The client's Purchase Order number.

PO-882190

{{JobRentalRate}}

The text box field in Job Details that can be used to write whatever your company likes. Thic can be kep private from company documents or also used to pre-fill into documents.

"Any text entered by your business"

{{JobRateNotes}}

The text box field in Job Details that can be used to write whatever your company likes. Thic can be kep private from company documents or also used to pre-fill into documents.

"Any text entered by your business"

{{JobSiteAddress}}

The full formatted physical address of the job site.

123 Industrial Way, Perth WA 6000

{{JobSpecialConditions}}

This field is longer in use and has been supersceded by newer functionality. This value is still active for legacy customers still using the feature.

"Any text entered by your business"

{{JobTransportContactName}}

The client contact name performing the delivery or collection.

Transport Company Name

{{JobTransportCostExTax}}

This field is longer in use and has been supersceded by newer functionality. This value is still active for legacy customers still using the feature. Replaced by {{MobeCost}} and {{DemobeCost}}.

$1,500

{{JobTransportDate}}

This field is longer in use and has been supersceded by newer functionality. This value is still active for legacy customers still using the feature. Replaced by {{MobePickupDateTime}} and {{DemobePickupDateTime}}.

1 Jan 2030

{{JobTransportFromAddress}}

{{JobTransportNotes}}

{{JobTransportToAddress}}

{{MobeNotes}}

The text box field in Transport events that can be used to write whatever your company likes. Thic can be kep private from company documents or also used to pre-fill into documents.

"Any text entered by your business"

{{MobeFreightType}}

The method chosen within the app to build the transport event.

"One delivery" "Customer self-pickup" "Not required"

{{MobeMethod}}

The method chosen within the app to build the transport event.

"One delivery" "Customer self-pickup" "Not required"

{{MobeTransportProviderName}}

{{MobeDeliveryContactPerson}}

{{MobePickupAddressNickname}}

A landmark or nickname given to an address. i.e. "Fiona Stanley Hospital"

"Any text entered by your business" or "Landmark Nickname" prefilled by Google Maps

{{MobePickupAddress}}

Origin address for the delivery.

45 Yard Lane, Welshpool WA 6106

{{MobeDeliveryAddressNickname}}

{{MobeDeliveryAddress}}

{{MobePickupPrefix}}

The transport target or goal defined when scheduling a delivery at the start of a job. This field pairs well with {{MobePickupDateTime}}. i.e. "Deliver before 1 Jan 2030, 12:00 am"

"Deliver before..." "Deliver after..." "Collect before..." "Collect after..."

{{MobeDeliveryPrefix}}

{{MobePickupDateTime}}

{{MobeDeliveryDateTime}}

{{MobeCost}}

The currency value charged for mobilisation.

$550.00

{{MobeTime}}

{{MobeDate}}

{{MobeCompletion}}

{{DemobeNotes}}

The text box field in Transport events that can be used to write whatever your company likes. Thic can be kep private from company documents or also used to pre-fill into documents.

"Any text entered by your business"

{{DemobeFreightType}}

The method chosen within the app to build the transport event.

"One collection" "Customer self-return" "Not required"

{{DemobeMethod}}

The method chosen within the app to build the transport event.

"One collection" "Customer self-return" "Not required"

{{DemobeTransportProviderName}}

{{DemobeCollectionContactPerson}}

{{DemobePickupAddressNickname}}

A landmark or nickname given to an address. i.e. "Fiona Stanley Hospital"

"Any text entered by your business" or "Landmark Nickname" prefilled by Google Maps

{{DemobePickupAddress}}

The starting address of a delivery, specific to a demobe transport event. This would typically pre-fill with the job's site address, as this would typically be where the asset is being picked up from.

123 Industrial Way, Perth WA 6000

{{DemobeDeliveryAddressNickname}}

A landmark or nickname given to an address. i.e. "Fiona Stanley Hospital"

"Any text entered by your business" or "Landmark Nickname" prefilled by Google Maps

{{DemobeDeliveryAddress}}

{{DemobePickupPrefix}}

The transport target or goal defined when scheduling a delivery at the end of a job. This field pairs well with {{DemobePickupDateTime}}. i.e. "Deliver before 1 Jan 2030, 12:00 am"

"Deliver before..." "Deliver after..." "Collect before..." "Collect after..."

{{DemobeDeliveryPrefix}}

{{DemobePickupDateTime}}

{{DemobeDeliveryDateTime}}

{{DemobeCost}}

{{DemobeTime}}

{{DemobeDate}}

{{DemobeCompletion}}

{{JobBillingContactAddressLine}}

{{JobBillingContactAddressSuburb}}

{{JobBillingContactAddressState}}

{{JobBillingContactAddressZip}}

{{JobBillingContactFirstName}}

{{JobBillingContactLastName}}

{{JobSiteAddressLine}}

191 St Georges Terrace

{{JobSiteAddressSuburb}}

Perth

{{JobSiteAddressState}}

WA

{{JobSiteAddressZip}}

6000

{{EstHireDuration}}

31d 0h 0m

{{CreatedByUserFullName}}

The first and last name of the user who drafted the document. Commonly used when detailing the author and primary contact for a quote or invoice.

Steve Smith

{{CreatedByUserMobile}}

The internal mobile contact nubmer of the user who drafted the document. Commonly used when detailing the author and primary contact for a quote or invoice.

0412 345 678

{{CreatedByUserEmail}}

The work email address of the user who drafted the document. Commonly used when detailing the author and primary contact for a quote or invoice.

[email protected]

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Job Allocation - Table Row Tags

These tags must be placed inside the {{#JobAllocations}} ... {{/}} block. They iterate through each individual asset or service assigned to the job.

Tag
Description
Example

{{$AssetHomeBranch}}

{{$AssetID}}

The unique fleet or plant number of the asset.

EX-04

{{$AssetMake}}

{{$AssetModel}}

{{$AssetSerialNumber}}

The manufacturer's unique chassis/serial number.

KMT12345ABC

{{$AssetShortDescription}}

A brief summary of the asset as identified by your team internally.

Komatsu PC200-8

Medium Exc

{{$AssetRoadRego}}

{{$AssetVIN}}

{{$AssetCategory}}

{{$AssetCategoryGroup}}

{{$AssetCategoryCode}}

{{$ChargeBasedOn}}

{{$HireStatus}}

The current state of the allocation (e.g., On Hire).

On Hire

{{$OffHireDate}}

The date the asset was officially returned from hire.

10/11/2023

{{$OffHireSMUReading}}

The engine hours or odometer reading at end of a hire.

1490.2

{{$OnHireDate}}

The date the asset was officially on hired out to the client.

14/11/2023

{{$OnHireSMUReading}}

The engine hours or odometer reading at start of a hire.

1450.5

{{$Rate}}

The specific hire rate for this individual allocation.

$1,200.00 / Day

{{$JobRentalRate}}

{{$AssetPPSRNumber}}

{{$AssetEngineNumber}}

{{$AssetWidth}}

{{$AssetHeight}}

{{$AssetWeight}}

{{$AssetLength}}

{{$AssetCapacity}}

{{$AssetRequiredDesc}}

{{$AssetRequiredCategory}}

{{$AssetRequiredCategoryGroup}}

{{$AssetRequiredCategoryCode}}

{{$AssetEstHireDuration}}

{{$$}}

The index/row number of the item in the list. i.e. The quote/invoice row number: 1, 2, 3, 4, etc.

1

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Org Tags

These pull details about your company (the organization using StayOnHire).

Tag
Description
Example

{{OrgABN}}

ABN of your organisation

97 123 456 789

{{OrgBillingAddress}}

Your company’s primary mailing/billing address.

Suite 4, 10 Main St, Sydney NSW 2000

{{OrgBillingContactEmail}}

Email of billing contact from organisation settings

{{OrgBillingContactName}}

Name of billing contact from organisation settings

Adam West

{{OrgBillingContactPhone}}

Formatted phone of billing contact from organisation settings

0412 345 678

{{OrgName}}

Name of your organisation

Example Hire Company

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Quote & Invoice Tags

Used for generating tax invoices or payment summaries.

Tag
Description
Example

{{InvNumber}}

The system-generated invoice number.

INV-5501

{{InvCurrencySym}}

Invoice currency symbol

{{InvIssueDate}}

The date the invoice was generated.

01/11/2023

{{InvDueDate}}

The payment deadline based on terms.

15/11/2023

{{InvReference}}

Reference from invoice

{{InvPeriod}}

Formatted invoice period

{{InvSubtotal}}

Formatted subtotal of invoice

{{InvTaxTotal}}

Total GST/Tax amount.

$200.00

{{InvTotal}}

Formatted total of invoice

{{InvTotalPaid}}

Formatted total paid for invoice

{{InvAmountDue}}

Formatted amount due for invoice

{{InvFooterNote}}

(Currently unavailable)

{{InvBillingContactName}}

Name of invoice billing contact

{{InvBillingContactAddress}}

Formatted full address of invoice billing contact

{{InvBillingContactAddressLine1}}

Address line 2 of invoice billing contact

{{InvBillingContactAddressLine2}}

Address line 1 of invoice billing contact

{{InvBillingContactEmail}}

Email of invoice billing contact

{{InvBillingContactMobile}}

Formatted mobile of invoice billing contact

{{InvBillingContactABN}}

ABN of invoice billing contact

{{InvoiceNotes}}

Notes from invoice

{{#InvoiceRows}} {{$InvRowDescription}} {{$InvRowRate}} {{$InvRowQty}} {{$InvRowPrice}} {{$InvRowTax}} {{$InvRowTotal}} {{/}}

Special tag to open list of invoice row information. After the tag is used you can access nested tags of the invoice row data, then use {{/}} to exit the list context and return to primary tags. View nested tags

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Quote & Invoice - Table Row Tags

Must be placed inside the {{#InvoiceRows}} ... {{/}} block to list line items.

Tag
Description
Example

{{$InvRowItem}}

An item description text used by a integrated accounting system.

Golf balls

{{$InvRowDescription}}

Narrative for the specific line item.

{{$InvRowRate}}

The specific hire rate for this row's rate.

$1,200.00 / Day

{{$InvRowQty}}

Quantity or duration (e.g., days/units).

2.00

{{$InvRowPrice}}

{{$InvRowTax}}

{{$InvRowTotal}}

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Util Tags

System-level tags for document timestamps.

Tag
Description
Example

{{TodaysDate}}

The current date the document is generated.

30/12/2023

{{DateCreated}}

The date the record was first created by the system.

10/12/2023

{{TimeCreated}}

The precise system time of document generation.

14:45:02

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