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Reference Tags

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Job Tags

These tags pull data directly from the Job entity. They are used for primary document headers and site-specific details.

Tag
Description
Example

{{#JobAllocations}} {{$$}} ... {{/}}

Special tag to open list of job allocation information. After the tag is used you can access nested tags of the allocation data, then use {{/}} to exit the list context and return to primary tags. View nested tags

{{JobAssetIDs}}

Formatted list of asset IDs that are linked to job. Commonly used when

{{JobBillingContactAddress}}

Formatted address of job's client/billing contact

123 Hamilton Street, Joondalup, WA 6000

{{JobBillingContactABN}}

The ABN of job's client/billing contact

{{JobBillingContactACN}}

The ACN of job's client/billing contact

{{JobBillingContactDetails}}

Summary of job's client/billing contact details

{{JobBillingContactEmail}}

The email of job's client/billing contact

[email protected]

{{JobBillingContactName}}

The name of job's client/billing contact

Sarah Holmes

{{JobBillingContactMobile}}

Formatted mobile of job's client/billing contact

0412 345 678

{{JobBillingContactLandline}}

Formatted landline of job's client/billing contact

08 9123 4567

{{JobBillingContactFax}}

Formatted fax of job's client/billing contact

08 9123 4567

{{JobBillingContactPersonFullName}}

The full name of job's client/billing contact

{{JobContactName}}

The name of the job's job contact (from job contacts section)

{{JobContactFullName}}

The full name of the job's job contact (from job contacts section)

{{JobContactDetails}}

Summary of job's job contact details (from job contacts section)

{{JobContactMobile}}

Formatted mobile of job's job contact (from job contacts section)

{{JobContactLandline}}

Formatted landline of job's job contact (from job contact section)

{{JobContactEmail}}

The email of job's job contact (from job contacts section)

{{JobSiteContactFullName}}

The full name of job's site contact (from job contacts section)

{{JobSiteContactDetails}}

{{JobSiteContactMobile}}

{{JobSiteContactLandline}}

{{JobSiteContactEmail}}

{{JobDescription}}

Long-form text describing the scope of work.

Supply and delivery of 20t Excavators for site prep.

{{JobEstEndDateTime}}

Estimated completion date and time (ISO/Local).

15/12/2023 05:00 PM

{{JobEstStartDateTime}}

Estimated commencement date and time (ISO/Local).

12/10/2023 08:00 AM

{{JobFuelCharges}}

{{JobCleaningFees}}

{{JobLiabilityCover}}

The string text form field value describing a percentage or type of damage waiver/insurance.

"10% Damage Waiver"

{{JobListContacts}}

{{JobListStaffResponsible}}

{{JobName}}

The descriptive title given to the job.

Northshore Extension Project

{{JobNotes}}

{{JobNumber}}

The unique alphanumeric identifier for the job.

JOB-10254

{{JobPONumber}}

The client's Purchase Order number.

PO-882190

{{JobRentalRate}}

{{JobRateNotes}}

{{JobSiteAddress}}

The full formatted physical address of the job site.

123 Industrial Way, Perth WA 6000

{{JobSpecialConditions}}

{{JobTransportContactName}}

{{JobTransportCostExTax}}

{{JobTransportDate}}

{{JobTransportFromAddress}}

{{JobTransportNotes}}

{{JobTransportToAddress}}

{{MobeNotes}}

{{MobeFreightType}}

{{MobeMethod}}

{{MobeTransportProviderName}}

{{MobeDeliveryContactPerson}}

{{MobePickupAddressNickname}}

Relevant landmarks for a given coordinate, acting as contextual nickname for the location.

Sampine Head Office

{{MobePickupAddress}}

Origin address for the delivery.

45 Yard Lane, Welshpool WA 6106

{{MobeDeliveryAddressNickname}}

{{MobeDeliveryAddress}}

{{MobePickupPrefix}}

{{MobeDeliveryPrefix}}

{{MobePickupDateTime}}

{{MobeDeliveryDateTime}}

{{MobeCost}}

The currency value charged for mobilisation.

$550.00

{{MobeTime}}

{{MobeDate}}

{{MobeCompletion}}

{{DemobeNotes}}

{{DemobeFreightType}}

{{DemobeMethod}}

{{DemobeTransportProviderName}}

{{DemobeCollectionContactPerson}}

{{DemobePickupAddressNickname}}

{{DemobePickupAddress}}

{{DemobeDeliveryAddressNickname}}

{{DemobeDeliveryAddress}}

{{DemobePickupPrefix}}

{{DemobeDeliveryPrefix}}

{{DemobePickupDateTime}}

{{DemobeDeliveryDateTime}}

{{DemobeCost}}

{{DemobeTime}}

{{DemobeDate}}

{{DemobeCompletion}}

{{JobBillingContactAddressLine}}

{{JobBillingContactAddressSuburb}}

{{JobBillingContactAddressState}}

{{JobBillingContactAddressZip}}

{{JobBillingContactFirstName}}

{{JobBillingContactLastName}}

{{JobSiteAddressLine}}

191 St Georges Terrace

{{JobSiteAddressSuburb}}

Perth

{{JobSiteAddressState}}

WA

{{JobSiteAddressZip}}

6000

{{EstHireDuration}}

31d 0h 0m

{{CreatedByUserFullName}}

The first and last name of the user who drafted the document. Commonly used when detailing the author and primary contact for a quote or invoice.

Steve Smith

{{CreatedByUserMobile}}

The internal mobile contact nubmer of the user who drafted the document. Commonly used when detailing the author and primary contact for a quote or invoice.

0412 345 678

{{CreatedByUserEmail}}

The work email address of the user who drafted the document. Commonly used when detailing the author and primary contact for a quote or invoice.

[email protected]

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Job Allocation - Table Row Tags

These tags must be placed inside the {{#JobAllocations}} ... {{/}} block. They iterate through each individual asset or service assigned to the job.

Tag
Description
Example

{{$AssetHomeBranch}}

{{$AssetID}}

The unique fleet or plant number of the asset.

EX-04

{{$AssetMake}}

{{$AssetModel}}

{{$AssetSerialNumber}}

The manufacturer's unique chassis/serial number.

KMT12345ABC

{{$AssetShortDescription}}

A brief summary of the asset as identified by your team internally.

Komatsu PC200-8

Medium Exc

{{$AssetRoadRego}}

{{$AssetVIN}}

{{$AssetCategory}}

{{$AssetCategoryGroup}}

{{$AssetCategoryCode}}

{{$ChargeBasedOn}}

{{$HireStatus}}

The current state of the allocation (e.g., On Hire).

On Hire

{{$OffHireDate}}

The date the asset was officially returned from hire.

10/11/2023

{{$OffHireSMUReading}}

The engine hours or odometer reading at end of a hire.

1490.2

{{$OnHireDate}}

The date the asset was officially on hired out to the client.

14/11/2023

{{$OnHireSMUReading}}

The engine hours or odometer reading at start of a hire.

1450.5

{{$Rate}}

The specific hire rate for this individual allocation.

$1,200.00 / Day

{{$JobRentalRate}}

{{$AssetPPSRNumber}}

{{$AssetEngineNumber}}

{{$AssetWidth}}

{{$AssetHeight}}

{{$AssetWeight}}

{{$AssetLength}}

{{$AssetCapacity}}

{{$AssetRequiredDesc}}

{{$AssetRequiredCategory}}

{{$AssetRequiredCategoryGroup}}

{{$AssetRequiredCategoryCode}}

{{$AssetEstHireDuration}}

{{$$}}

The index/row number of the item in the list.

1

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Org Tags

These pull details about your company (the organization using StayOnHire).

Tag
Description
Example

{{OrgABN}}

ABN of your organisation

97 123 456 789

{{OrgBillingAddress}}

Your company’s primary mailing/billing address.

Suite 4, 10 Main St, Sydney NSW 2000

{{OrgBillingContactEmail}}

Email of billing contact from organisation settings

{{OrgBillingContactName}}

Name of billing contact from organisation settings

Adam West

{{OrgBillingContactPhone}}

Formatted phone of billing contact from organisation settings

0412 345 678

{{OrgName}}

Name of your organisation

Example Hire Company

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Quote & Invoice Tags

Used for generating tax invoices or payment summaries.

Tag
Description
Example

{{InvNumber}}

The system-generated invoice number.

INV-5501

{{InvCurrencySym}}

Invoice currency symbol

{{InvIssueDate}}

The date the invoice was generated.

01/11/2023

{{InvDueDate}}

The payment deadline based on terms.

15/11/2023

{{InvReference}}

Reference from invoice

{{InvPeriod}}

Formatted invoice period

{{InvSubtotal}}

Formatted subtotal of invoice

{{InvTaxTotal}}

Total GST/Tax amount.

$200.00

{{InvTotal}}

Formatted total of invoice

{{InvTotalPaid}}

Formatted total paid for invoice

{{InvAmountDue}}

Formatted amount due for invoice

{{InvFooterNote}}

(Currently unavailable)

{{InvBillingContactName}}

Name of invoice billing contact

{{InvBillingContactAddress}}

Formatted full address of invoice billing contact

{{InvBillingContactAddressLine1}}

Address line 2 of invoice billing contact

{{InvBillingContactAddressLine2}}

Address line 1 of invoice billing contact

{{InvBillingContactEmail}}

Email of invoice billing contact

{{InvBillingContactMobile}}

Formatted mobile of invoice billing contact

{{InvBillingContactABN}}

ABN of invoice billing contact

{{InvoiceNotes}}

Notes from invoice

{{#InvoiceRows}} {{$InvRowDescription}} {{$InvRowRate}} {{$InvRowQty}} {{$InvRowPrice}} {{$InvRowTax}} {{$InvRowTotal}} {{/}}

Special tag to open list of invoice row information. After the tag is used you can access nested tags of the invoice row data, then use {{/}} to exit the list context and return to primary tags. View nested tags

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Quote & Invoice - Table Row Tags

Must be placed inside the {{#InvoiceRows}} ... {{/}} block to list line items.

Tag
Description
Example

{{$InvRowItem}}

An item description text used by a integrated accounting system.

Golf balls

{{$InvRowDescription}}

Narrative for the specific line item.

{{$InvRowRate}}

The specific hire rate for this row's rate.

$1,200.00 / Day

{{$InvRowQty}}

Quantity or duration (e.g., days/units).

2.00

{{$InvRowPrice}}

{{$InvRowTax}}

{{$InvRowTotal}}

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Util Tags

System-level tags for document timestamps.

Tag
Description
Example

{{TodaysDate}}

The current date the document is generated.

30/12/2023

{{DateCreated}}

The date the record was first created by the system.

10/12/2023

{{TimeCreated}}

The precise system time of document generation.

14:45:02

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